Company Secretory
Job Location: Vadodara,
Gujarat, India
Education: Open to all
graduates, candidates with a Bachelor’s degree in accountancy and finance,
business and management, and the law would be preferred with CS
Exp. Required: 2-4 years
Salary Offer: As per industry
norms
Job Description:
As Company Secretary, you will be
instrumental in helping the office run smoothly, provide support to managers,
senior-level executives, and departments. You’ll need to ensure that our
company complies with financial and legal requirements, and maintain high
standards of corporate governance. You also need to have a thorough
understanding of the laws that affect your areas of work so that you are
equipped to provide appropriate legal advice whenever needed.
Responsibilities of a
Company Secretary
A company secretary’s core duties
include optimizing workflow procedures in the office, assisting colleagues and
executives in planning and distributing information, and being the point of
reference for all queries, requests, or issues. Additionally, as a company
secretary, you’ll need to:
·
Prepare
agendas and papers for board meetings, committees, and annual general meetings
(AGMs) and follow up on action points.
·
Convene
and service AGMs, take minutes, draft resolutions, and lodge required forms and
annual returns with appropriate departments.
·
Provide
legal, financial, and/or strategic advice during and outside of meetings.
·
Ensure
policies, regulatory, or statutory changes that might affect the organization
are up to date and approved by the committee.
·
Maintain
statutory books, including registers of members, directors, and secretaries.
·
Handle
correspondence, collate information, write reports and communicate decisions to
relevant company stakeholders.
·
Liaise
with external regulators and advisers such as lawyers and auditors.
·
Implement
processes or systems to ensure good management of the organization.
·
Develop
and oversee the systems that ensure the company complies with all applicable
codes, in addition to its legal and statutory requirements.
·
Pay
dividends to shareholders and manage share option schemes opted by various
shareholders.
·
Take
an active role and provide valuable input to the management decisions related
to sharing issues, mergers, and takeovers.
·
Monitor
the administration of the company’s pension scheme.
·
Manage
contractual agreements with suppliers and customers.
·
Manage
the office space and deal with personnel administration and company/staff
insurance policies.
·
Drive
PR activities related to aspects of financial management.
Requirements:
Strong administrative skills and
an aptitude for using IT software.
Good verbal and written
communication skills.
Commercial awareness.
Meticulous attention to detail
and the ability to work well under pressure.
Interpersonal skills and the
ability to work with people at all levels.
Influencing skills.
Excellent organization and time
management.
An ability to take initiative.
A flexible and practical approach
to work.
Discretion when handling confidential
information
Maintain a diplomatic approach
towards issues.
Confidence to provide support to
high-profile company staff and board members.
Reporting Structure:
Reports to: chairman and often
liaise with board members
Interested candidate forward your resume dharmendra@karmaasolutions.com
