Educational Qualification: Bachelor's degree required or Master's degree strongly preferred
Experience: 12-15 Years of Experience in
Facility Management & General Administration
Local Language (French) is Mandatory,
Africa or DRC Exposure is additive advantage
This role requires to take ownership of the
operational delivery of administrative services, ensuring that quality service
is provided to all associates and stakeholders in line with the business's
policies, procedures, and legislative requirements. The responsibility areas
will include Facilities Management, workspace planning, Travel Management,
Housekeeping, Contract Staff, Canteen, VISA, Township Management. Overseeing
relevant vendor management, outsourcing and in-licensing practices would also
fall under this purview. In addition, person would be expected to manage
budgets, determine operational or procurement best practices and optimize costs
for supplies and services.
Job Duties and Responsibilities:
·
Handling
complete facilities and infrastructure set up including repair and maintenance.
Maintaining the office space property, keeping the general amenities in view
and facility. Organizing various events with regards to the organization
culture and employee engagement.
·
Owning the
operational management model of the cafeteria, all pantries, canteen and break
out areas. Contributing to plans for renovation, relocation, & other
activities related to physical facilities for the departments. Responsible for
the housekeeping & handling the manpower.
·
Providing
necessary support & guidance for managing site events for internal and
external stakeholders. Managing workspace furnishings, cabling, electrical,
mechanical, plumbing, movers and carting as well as township management and
their upkeep and administrative control over employee cars as well as
accommodations. Ensuring all events to be planned well.
·
Lead the
site-wide HRMS teams in managing the day-to-day activities to support the HR,
payroll and other interrelated functions. Be the custodian for HRMS process
manual and policies, lead process improvement initiatives and establish asset
management guidelines for the HRMS teams. Overseeing associate integration -
engagement, communication, query redressal and benefit administration. Providing
direction for sustenance of a cost-effective HRMS and promoting proactive HRMS
solutions for business requirements. Negotiating priorities and support
requirements with the IT department, functional staff at the site locations and
others as appropriate. Provide overall prioritization of work assignments
and management of functional team resources and their activities. Plan, budget
and forecast HRMS needs and applications. Maintain awareness of vendor plans
and the potential impact of those plans on current and future HRMS
functionality
·
Maintaining
an inventory of all infrastructure assets for the office facility (non-IT). Ensuring
the asset-inventory is updated regularly and overseeing procurement requests
for the same. Managing the use of assets to ensure optimum materials inventory
management. Workspace Management, Managing workstation and office space
assignments for all associates. Ensuring that workspaces are being used aptly
and sufficient space is allocated as per needs of various functions
·
Overseeing processes for transport management and travel logistics, for domestic & international travel of associates. - Ensure clear
policies are in place for all aspects of business travel as required by the company. Ensure smooth
functioning of office services
- including courier or dispatch management, conference room booking - and maintenance of
requisite bill books, registers and records
for such services. Oversee network administration and manage telecommunication
systems. Supervise timely
procurement of stationery, printing material and other office equipment.
·
Monitoring the function of security officers as required, conducting a
security survey of the site with respect to manpower and technology deployment. Handling security
credential processes and ID cards to the employees for proper mobility within the office premises. Overseeing
associate integration - engagement, communication, query redressal and
benefit administration. Responsible for
coordinating with office support staff leadership for requisite training to
staff. Internal Interactions. Coordinating with
other functional groups as required for ensuring efficient operational delivery. External
Interactions .Maintain relationship and liaison with local authorities, managing
vendors and partners.
·
Commitment
to provide the best customer service. Proactive mind-set, with an orientation
to deliver results in an agile manner. Cost consciousness, in line with our
culture of being economic value creators. Strong decision making skills with
ability to maintain confidentiality. Ability to engage and collaborate with
others
Interested candidate send your resume dharmendra@karmaasolutions.com
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