Dy Manager Admin - Central Africa (French OR Swahili Language)

Dy Manager Admin - Central Africa

Location: DR Congo

Experience: 8-12 Years

Language: Fluent in French or Swahili

Key tasks and accountabilities are intended to be a guide to the range and level of work expected of the post holder. This is not an exhaustive list of all tasks that may fall to the post holder and employees will be expected to carry out such other reasonable duties which may be required from time to time.

Expatriates on Boarding, Induction & Recording Keeping:

1. Induction program & Overview Joining Formalities & Document collection of new joiners

2. Personnel file maintenance & Adrenalin maintenance (HRMS)

 

Facility & Accommodation Management

1. Maintenance of Accommodation - Expat & National

2. Water System, Health & Hygiene, TV, Visitior, Guest - Stay & transport arrangements

Cost efficient approach in regard to Waste of Food, Makala & Rooms items & Upkeeping of Accommodation MIS.

 

Housing & Food Costing

1. Meal Rate calculation for each Kitchen on Monthly basis

2. Housing cost on monthly basis (Cleaning Material | Room items | Maintenance)"

3. Fumigation & Sewerage - Fumigation on weekly basis at accommodation, Canteen, Kitchen & Plant Offices and Grass Cutting

 

National – Payroll (Sub-Contractor)

1. Calculate incentives

2. Prepare employees’ compensation by the end of each month using biometric attendance software

3. Calculate employee work hours, benefits and deductions.

4. Preparing payroll reports in coordination with electronic attendance & approved Fich from HODs.

5. Responding to employee questions about compensation, taxes, benefits, and deductions.

6. Coordinate with HR team, HODs & Sub-contractors about changes in payroll (terminations, new hires)

7. Update data with salary or wage adjustments & Produce reports to Manager-HR & Admin upon request

8. Ensuring compliance with company policies, relevant industry regulations, tax, and deduction laws.

 

National Joining & Separation (Sub-Contractor)

1. Collect approved MRF & coordinate with Sub-Contractors for the manpower supply

2. Salary & Grade fixation in Master Sheet as per the approved scale confirmed by Manager-HR & Admin

3. PPE coordination & Separation formalities with FFS & recovery of company items

 

General Administration

1. Leave Management

2. HR MIS Report & Record Maintenance

3. Travel & Booking management, Local Allowance & Expat Leave Notification

4. Transportation within the Plant & outside

5. Airport Protocol - Flight confirmation & Immigration Coordination | Fleet Administration – Piage | Go-Pass | Sortie Retour

6. Separation formalities and F&F

 

COMPETENCIES REQUIRED

Educational Qualification Graduate in any discipline

Professional Qualification PGDBM / Hospitality Management

Work Experience 8 – 12 Years in large scale industries / manufacturing/mining / heavy industries

Technical Competencies Communication skills | Analytical skills | Discretion & Ethical Approach | Relationship Building | Problem Solving | Good presentation skills | HRMS & Microsoft Office understanding

Behavioral Competencies Excellent Interpersonal Skills, Diplomatic and negotiation skills, Ability to work with personnel of all levels, Numerical & Budgeting Skills.

 

Interested candidate send resume dharmendra@karmaasolutions.com OR Call OR Whatsapp +91-8155007014